Litigation Legal Assistant

Location: Downtown San Diego, CA
Compensation: $70,000 - $90,000 annually (DOE)

About the Opportunity

A respected law firm in Downtown San Diego is seeking an experienced Litigation Legal Assistant to provide high-level administrative and litigation support to attorneys in a fast-paced business litigation practice. The ideal candidate is highly organized, detail-oriented, and experienced with state and federal court procedures, including electronic filing and litigation calendaring.

Key Responsibilities

Litigation Support

• Prepare, revise, format, and proofread legal documents, including briefs, complaints, motions, contracts, correspondence, and other litigation-related materials.
• Draft and update tables of contents and tables of authorities for court filings.
• Perform electronic filing (eFiling) in California state courts and federal courts.
• Calendar court deadlines, filing dates, hearings, depositions, and other litigation events.
• Coordinate with docketing personnel to ensure all deadlines are properly tracked and communicated.
• Maintain working knowledge of litigation procedures and legal terminology.
• Assist with e-discovery processes and document management.

Administrative Support

• Provide confidential administrative support to attorneys and legal staff.
• Maintain attorney calendars, schedule meetings, depositions, court appearances, and client conferences.
• Reserve conference rooms, coordinate court reporters, and arrange meeting logistics.
• Enter attorney time into the firm's billing system (3E).
• Process attorney expense reimbursements.
• Arrange travel and related itineraries as needed.
• Maintain attorney and client contact information.

File & Records Management

• Open, maintain, and close client matters.
• Coordinate conflict checks and records management activities.
• Manage electronic and physical client files using firm systems.
• Sort, prioritize, and distribute incoming mail and prepare outgoing correspondence and shipments.

General Office Support

• Scan, photocopy, fax, and prepare documents as needed.
• Work collaboratively with attorneys, legal assistants, billing teams, records personnel, and other administrative staff.
• Provide overflow support to other practice groups when necessary.
• Adhere to firm policies and recordkeeping procedures.

Qualifications

Required

• 5+ years of business litigation experience supporting attorneys in a law firm environment.
• Extensive experience with state and federal court eFiling procedures.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent proofreading, grammar, and written communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Working knowledge of legal terminology, litigation procedures, and court rules.
• Experience managing complex litigation calendars and monitoring court deadlines.
• Strong attention to detail and ability to work effectively under time-sensitive conditions.
• Typing speed of at least 60 WPM.

Preferred

• Experience with 3E, iManage, Kofax Power PDF, Emburse, Milana, and Forms Workflow.
• Familiarity with e-discovery processes and litigation support technology.
• Proficiency conducting internet and legal research.
• Experience supporting multiple attorneys within a business litigation practice.

Top Three Requirements

1. 5+ years of Business Litigation experience
2. State and Federal Court eFiling expertise
3. Exceptional organizational and deadline-management skills